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Company Secretarial Administrator

Overview

Company Secretarial Administrator Cape Town

Are you an organised and detail-focused professional with strong company secretarial experience? Our client is seeking a reliable Company Secretarial Administrator to manage corporate governance, maintain statutory records, and provide essential administrative support to the Board and executive management.

 

Salary: Competitive package, depending on experience

 

Minimum Requirements

•            Grade 12 or equivalent qualification

•            Minimum 3–5 years' company secretarial or governance administration experience

•            Strong knowledge of the Companies Act, King IV Code, and corporate governance requirements

•            Proficiency in legal practice management or company secretarial software

•            Advanced MS Excel and Word skills

•            Experience maintaining statutory registers and board documentation

•            Knowledge of POPIA, B-BBEE, and tax compliance requirements

•            Excellent written and verbal communication skills

•            Professional certification in Company Secretarial practice (ICSA or equivalent) (advantageous)

•            Experience with board management systems or governance software (advantageous)

Responsibilities
  • Manage board meetings, including scheduling, agendas, minutes, and documentation
  • Maintain statutory registers, directorships records, and corporate documentation
  • Prepare and file statutory returns and compliance documents with regulatory bodies
  • Ensure compliance with the Companies Act, King IV Code, and governance requirements
  • Monitor legislative and regulatory changes and advise on implications
  • Manage share register administration and shareholder communications
  • Prepare board papers, resolutions, and governance documentation
  • Coordinate with external auditors and regulatory authorities
  • Maintain accurate and up-to-date corporate records and filing systems
  • Support the Board Secretary with governance and administrative matters
  • Assist with annual general meetings and shareholder communications
  • Manage corporate documentation and maintain confidentiality
  • Track compliance deadlines and statutory obligations
  • Provide administrative support to executive management as required
  • Liaise professionally with internal and external stakeholders
Job Nature
Permanent
Experience Requirements
3-5 years
Job Location
Cape Town, Western Cape, South Africa, 8001
Salary
Negotiable
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